TimeIQ
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Free calculator

Meeting cost calculator

See what a recurring meeting costs your team per meeting and per year, based on attendees, salaries, length and how often it runs.
Cost per meeting
$319
Cost per year
$15,938
People-hours per year
300
Cutting it to 30 min saves
$7,969/yr

How it's calculated

Each person's hourly cost is their salary plus benefits and overhead, divided by 2,080 working hours. Multiply by the number of people and the meeting length, then by how often it happens over a 50-week year.

Cheap ways to cut the bill

  • Default meetings to 25 or 50 minutes instead of 30 or 60.
  • Invite the people who decide; send notes to everyone else.
  • Replace status meetings with a written update.
  • Let people book focused one-on-ones instead of holding standing slots nobody needs.

Make the meetings you keep count.

TimeIQ adds buffers between meetings, caps bookings per day, and asks your own intake questions up front, so every meeting starts with context.

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